July 2019   
Ministry Development Grants (one year) application

Episcopal Community Services of Northern California (ECS)

2018-19 Ministry Development Fund Grants

Guidelines for Development or Expansion of Social Service

And Health Ministries


The guidelines are purposely short to encourage creativity and innovation for outreach ministries.  Responses should be clear and complete and include concrete data to demonstrate the need and achievability of the proposed ministry.  The ECS Board of Directors intends these grants to reflect:


• ministry programs among poor and oppressed people wherever they are located.

• social justice ministry in the best tradition of the church.  The target population should be individuals and communities not ordinarily included in the congregation.

• specify if the ministry is intended to continue after the Ministry Development Fund Grant has expired. The RFP must address how the ministry will be sustained, including a reasonable plan for on-going funding.  Include details of in-kind, volunteer involvement, partnerships, matching funds and other fund requests you have submitted.


The ministry must focus on one or more of the following:

A) human rights advocacy

B) human service or health programs 

C) lay leadership/empowerment program


If a grant is awarded, the recipient congregation must agree to provide operational, experiential and resource information to other congregations in the Episcopal Diocese of Northern California, the Episcopal Church, or associated agencies. 


Recipients agree to comply with mid-year and end-of-year reporting requirements, and acknowledge that failure to report will result in loss of eligibility to apply for another grant the following year.


Your RFP must have the endorsement of your clergy in charge and your Senior Warden



2018-19 Ministry Development Fund Grants



Parish/Mission:  ___________________________________________________________


Mailing Address: __________________________________________________________


Phone: ____________________________    FAX:  ________________________________


E-mail: __________________________________________



Contact Person: ___________________________________


Title: ____________________________________________


Phone and E-mail (if different from above): ______________________________________



Federal Identification Number (SSN if individual): _________________________________


Grant amount requested: ______________________________


Date funds are required: _______________________________


Complete each of the following items:


1. Congregation Mission Statement, Goals and Objectives:  Forward a copy of your congregation’s Annual Report to Betty Harrison-Smith, P. O. Box 367, Shasta, CA 96087 or E-mail bettyharrisonsmith@gmail.com.

2. Project Summary Statement: Describe the people to be served, who will provide these services, identify the person in charge (project leader).

3. Description of Need: What is the issue you plan to address?   What is your approach?  How will the service(s) planned address a specific problem?  Have you identified other programs in your congregation or within the Diocese if Northern California which are similar or complimentary to yours?  If so, what did you learn from them?

4. Specific Activities: Include information about service activities and timeline(s) for implementation.



5. Goals and Objectives for this Request:  Identify a minimum of two goals and describe objectives for each goal. (for example, the goal is to develop a program to feed the homeless within our parish boundaries; the objective is to provide 25 meals twice per week)

6. Evaluation: How will you evaluate your project?  Please be specific.  Include anticipated volunteer hours and in-kind contributions.

7. Budget Information:  Provide a detailed ministry budget, both income and expenses.  Plan to track this data throughout the year, comparing budgeted amounts vs actual, so the information will be readily available for interim and final reporting.  See attached example.


Applicant acknowledges that submission of this document does not guarantee funding, nor that funding will be allocated at the level requested.  ECS reserves the right to fund any or none of the applications submitted in response to this Request for Proposals.  Final contract provisions will take precedence over the information provided in the proposal.


The undersigned hereby affirm that the statements contained in the application package are true and complete, to the applicant’s knowledge.  The undersigned have authority to validate this request.


Rector/Priest-in-Charge:  Type/print name and title: _________________________________

Signature: __________________________________________________________

Date: ___________________________________


Senior Warden: Type/print name: _______________________________________  

Signature: ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬__________________________________________________________

Date: ___________________________________


Deadline for 2018 Grant Requests is May 1, 2018.


E-mail  proposals to:  bettyharrisonsmith@gmail.com or mail to Betty Harrison-Smith, P. O. Box 367, Shasta, California, 96087.  (Note, please do not send to any other address.)


For questions, contact your assigned ECS Board men



Project Budget


Congregation:  All Saints’ Sacramento 

Project name:  Community Garden Grant Project




Garden dirt $1460.00


Wood for raised beds $  795.00


Fencing for perimeter $1600.00


Garden shed for tools $  450.00


Drip line donated


Weed prevention fabric donated


Seeds to be provided by gardeners


Water set-up already in place


TOTAL: $4305.00



*Include unanticipated events/expenses

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